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Import contacts to Outlook

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Outlook has an Import/Consign magician that makes it easy to import contacts from a CSV file.

1. At the top of your Outlook ribbon, cull File.

   If your ribbon doesn't accept a File option in the peak left corner, yous're using an older Outlook version. Come across What version of Outlook do I take? to become to the import instructions for your version of Outlook.

   

2. Cull Open & Export > Import/Export. This starts the wizard!

   

3. Choose Import from some other program or file, and then choose Next.

   

4. Cull Comma Separated Values, and and so cull Next.

   

5. In the Import a File box, browse to your contacts file, and then double-click to select it.

   

6. Cull i of the post-obit to specify how y'all want Outlook to handle indistinguishable contacts:

   • Replace duplicates with items imported   If a contact is already in Outlook and your contacts file, Outlook discards the info it has for that contact and uses the info from your contacts file. You should choose this option if the contact info in your contacts file is more complete or more than current than the contact info in Outlook.

   • Allow duplicates to be created   If a contact is in Outlook and your contacts file, Outlook creates duplicate contacts, i with the original Outlook info and one with the info imported from your contacts file. Yous tin can combine info for those people later to eliminate duplicate contacts. This is the default option.

   • Practice non import duplicate items If a contact is in Outlook and your contacts file, Outlook keeps the info it has for that contact and discards the info from your contacts file. Yous should cull this option if the contact info in Outlook is more than complete or more current than the info in your contacts file.

7. Click Next.

8. In the Select a destination folder box, curl to the top if needed and select the Contacts folder > Next. If you have multiple electronic mail accounts, choose the Contacts folder that's under the email account you lot desire to exist associated with the contacts.

   

9. Choose Finish.

   

   Outlook begins importing your contacts immediately. You'll know it's finished when the Import Progress box closes.

10. To see your contacts, at the bottom of Outlook, choose the People icon.

    

1. At the meridian of your Outlook ribbon, cull the File tab.

   If your ribbon doesn't have a File option in the peak left corner, y'all're non using Outlook 2010. See What version of Outlook do I have? to go to the import instructions for your version of Outlook.

   

2. Choose Open up > Import. This starts the wizard!

   

3. In the Import and Export Wizard, click Import from another program or file, and the click Adjacent.

   

4. To import a CSV file, choose Comma Separated Values (Windows).

   

5. Choose Scan, and then choose the .csv file you want to import, and choose Next.

   Notes:

   • Under Options, if you want the imported information to replace duplicate items already in Outlook, choose that. Otherwise, choose Practice not import duplicates.

   • 

6. Set the options for importing items. Choose Filter if you want to only import certain emails. Choose the More Choices tab if you want to just import emails that are read or unread.

   The default settings usually don't need to be changed. The top folder — usually Personal Folders, Outlook Data File, or your email accost — is selected automatically.

   

7. Include subfolders is selected by default. All folders nether the folder selected will exist imported.

8. The default choice of Import items into the same binder in matches the folders from the imported file to the folders in Outlook. If a folder doesn't exist in Outlook, it will be created.

9. Choose Finish. Outlook starts importing your data immediately. Y'all'll know it's finished when the progress box closes.

10. To view your contacts, at the bottom of the Outlook navigation bar, choose Contacts.

    

Utilise a comma separated values file (CSV) to import your contacts into your Outlook on the web account.

Tip:For best results, make sure that the CSV file has UTF-eight encoding. This encoding works for all languages and alphabets.

1. At the bottom of the page, select to get to the People folio.

2. On the toolbar, select Manage > Import contacts.

   

3. Select Browse, choose your CSV file, and then select Open.

4. Select Import.

Annotation:If the file doesn't have UTF-viii encoding, the import tool may not recognize and brandish all text correctly. The import tool volition then bear witness yous some case contacts from your file, and you can check that the text is readable and correct. If the text is not displayed correctly, select Cancel. Yous volition demand a file in UTF-viii encoding to go on. Convert your CSV file to use UTF-8 encoding, and restart the import. To acquire more than about UTF-eight encoding, meet Why should I intendance near UTF-8 encoding?

Why should I intendance about UTF-viii encoding?

Typically, y'all can import contacts without worrying near the underlying details of how the text is stored in the CSV file. However, if the contact information includes characters not found in the English alphabet, such as Greek, Cyrillic, Arabic, or Japanese characters, this tin can cause issues when importing contacts. Therefore, you should save the contacts file with UTF-eight encoding if you have that pick during export.

If you lot can't consign your contacts using UTF-8 directly, y'all can catechumen the exported CSV file using Excel or tertiary-party apps. How to do this will be dissimilar between apps and app versions.

How to convert your CSV file to UTF-viii using Microsoft Excel 2016:

1. In Excel, create a new blank document (workbook).

2. From the Data menu, select From Text/CSV. Browse to your exported CSV file (you may accept to select to display Text Files (....csv) to see it). Select Import.

3. In the dialog box that appears, under File Origin, choose the encoding that makes the characters in the text announced correctly, for example, Cyrillic Windows 1251, and then select Load.

4. Check that characters are displayed correctly in Excel.

5. Select File >Save As. Enter a name for your file, and select CSV UTF-viii (Comma delimited) (*.csv) equally your file type.

6. Select Save.

Didn't work?

See Fix problems importing contacts to Outlook.

Run into Also

Import and export Outlook electronic mail, contacts, and agenda

Need more assist?

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Source: https://support.microsoft.com/en-us/office/import-contacts-to-outlook-bb796340-b58a-46c1-90c7-b549b8f3c5f8

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